Petty Cash and Office Budgets

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1. 1

   Office Money and Your Role

   • Office Money: What an Administrator Looks After
   • Key Words: Float, Voucher, Imprest and Budget Line
   • Trust, Accountability and Separation of Duties
   • Policies, Limits and Authority to Spend
2. 2

   Petty Cash: The Imprest System

   • How the Imprest System Works
   • Setting Up a Float: Size, Storage and Custodian
   • Making a Payment: Vouchers, Receipts and Approval
   • Advances, IOUs and Giving Change
   • What Petty Cash Is For, and What It Is Not
3. 3

   Recording, Counting and Reconciling

   • The Petty Cash Book
   • Counting the Cash: The Cash Count Sheet
   • Reconciling Petty Cash
   • Topping Up the Float
   • Differences, Losses and Surprise Counts
4. 4

   Keeping Office Money Safe

   • Petty Cash Risks and Warning Signs
   • Physical Security and Handover
   • Going Cashless: Company and Prepaid Cards
   • Records, Retention and Audit Readiness
5. 5

   Expense Claims

   • Expense Policies: What Can Be Claimed
   • Making a Good Claim
   • Checking and Approving Claims
   • Problem Claims: Missing Receipts, Duplicates and Personal Items
   • Hospitality, Gifts and Sensitive Costs
6. 6

   Office Budgets

   • What an Office Budget Covers
   • Preparing the Office Budget
   • Tracking Spending Against the Budget
   • Variances: Explaining the Difference
   • Reporting, Savings and Staying Within Budget
   • A Month of Office Money: Putting It Together